In today's fast-paced world, apartment communities strive to provide enhanced security measures while ensuring convenience for residents and their guests.
One key solution that addresses both aspects is a visitor management system.
In this article, we will explore the benefits of implementing a visitor management system in apartment complexes, how they work, and the average cost associated with such systems.
A visitor management system (VMS) for apartments is a platform that allows property managers or building owners to use technology to screen, monitor, and track every visitor or guest who enters the building.
By using a VMS, property managers can enhance the security of their building while improving the guest experience.
The system typically consists of software, hardware, and databases that work together to provide a comprehensive solution for managing visitors.
In the context of multifamily properties, there is a distinction between visitor management systems and guest management systems based on whether the individual is expected or invited.
Visitor Management Systems
Guest Management Systems
It's important for multifamily properties to have a comprehensive system that can handle both visitors and guests effectively, ensuring the security of the property while providing a convenient and welcoming experience for residents and their invited guests.
How Does a Visitor Management System Work?
A visitor management system typically consists of three main components: registration, verification, and access control.
When a visitor arrives at the apartment complex, they register their details and the purpose of their visit, which can be done through self-service kiosks, mobile apps, or online pre-registration.
The system may also require the visitor to present identification such as an ID.
Once verified, the visitor can be granted temporary access to the property or specific areas using access cards, unique access codes, or mobile app credentials.
By implementing a visitor management system, the property can effectively maintain a safe and secure environment by eliminating possible trespassers.
In the unfortunate event of a security breach, the stored information becomes a valuable resource for identifying intruders and aiding in investigations.
In addition to enhancing security measures, a visitor management system offers the advantage of providing temporary access to visitors for specific areas within the property, such as common areas or facilities.
This feature allows unexpected guests to enjoy a seamless experience without the need for constant guidance or assistance. Whether it's exploring a shared lounge, accessing a fitness center, or using other amenities, visitors can navigate the premises comfortably and independently.
Implementing a visitor management system offers numerous advantages including the following:
However, there can be some challenges associated with these systems as outlined below:
For a basic visitor management system, the cost can range from around $500 to $2,000 per year.
These systems typically include essential features such as visitor registration, check-in/check-out, visitor badges, and basic reporting capabilities.
For a more advanced and comprehensive visitor management system that offers additional features and integrations, the cost can range from $2,000 to $10,000 per year or more.
These systems may include features such as ID scanning, background checks, pre-registration, mobile app integration, visitor analytics, and advanced reporting.
It's important to note that these cost ranges are approximate and can vary significantly based on the specific needs and requirements of the apartment property.
Some vendors may also offer different pricing models, such as monthly subscriptions or one-time licensing fees, so it's advisable to contact vendors directly to get accurate pricing information tailored to your specific situation.